Band 3 Ward Administrator - Savernake Hospital

Job Introduction

Make a real difference to patient care - before it even begins.

We’re looking for a highly organised and personable Ward Administrator to be the welcoming first point of contact across BSW (Bath & North East Somerset, Swindon and Wiltshire) Community Hospitals. In this vital role, you’ll help ensure patients experience a smooth, well-coordinated journey from admission through to discharge.

You will deliver a professional and efficient service to patients, members of the public, colleagues, and external professionals via telephone, email, and post. Working closely with the nursing and multidisciplinary teams, you’ll provide comprehensive administrative support that keeps the ward running efficiently - freeing up clinicians to focus on delivering outstanding patient care.

Base

The role is based at Savernake Hospital and is a part-time position, working 30 hours per week.

What You'll Be Doing

• Manage a wide range of clerical and administrative tasks to support day-to-day ward operations
• Support care coordination, helping to ensure a smooth patient journey from admission to discharge
• Maintain accurate and up-to-date patient records throughout the pathway
• Handle sensitive and confidential information with the highest level of professionalism at all times
• Deliver clear and effective communication with patients, colleagues, and external stakeholders
• Work proactively as part of a multidisciplinary team in a fast-paced environment
• Build strong working relationships through confidence, empathy, and a respectful approach
• Manage complex or sensitive situations with discretion and professionalism

Package Description

As a Band 3 Ward Administrator, you’ll be part of our valued team at HCRG Care Group. You will feel valued within HCRG Care Group, receiving access to exclusive rewards and benefits including:

• A salary of £25,500 - £27,098 FTE with access to our group pension
• Free tea, coffee and milk at your base location
• Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
• Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
• Online and face to face help with your mental and physical wellbeing – from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
• Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
• An open, just culture where you’re encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care – backed up by at least £100,000 of ringfenced innovation funding each year

Essential

• Previous administration experience, ideally within a busy or customer-facing environment
• Experience using IT systems with confidence and accuracy
• Strong computer literacy, including Microsoft Office (Outlook, Word, Excel)
• Excellent keyboard and data entry skills with a high level of accuracy
• Effective communication and interpersonal skills, with the ability to engage clearly with colleagues and service users both verbally and in writing
• Ability to handle information with discretion, sensitivity, and strict confidentiality
• Strong organisational and planning skills, with the ability to prioritise workload and meet deadlines in a fast-paced environment
• Proven ability to work effectively as part of a team

Desirable

• NVQ Level 2 in Administration and/or Customer Services
• Previous experience within health or social care settings
• Basic understanding of medical terminology
• Familiarity with clinical systems or healthcare databases

About the Company

We change lives by transforming health and care.

Established in 2006, we are one of the UK's leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do.

We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We’re a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.

While it doesn’t happen often, sometimes a role is very popular, and we’ll need to close it earlier than the date we’ve shown here. If you’re keen to join our team, we’d love to hear from you so please apply as soon as you can.

As you’d expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.

Finally, we need to let you know that the company you’ll work for is part of HCRG Care Group Holdings Limited and by applying for this job we’ll need to process and hold information about you. If you would like to know a little more about how we use your information, please see our website's privacy policy.